Privacy policy
Effective date: Oct 15, 2026
Who we are
[Company Name] ("we," "us," or "our") operates [website URL] (the "Site"). This Privacy Policy explains how we collect, use, and protect personal information when you sign up for our email updates or contact us through the Site.
By using the Site or submitting a form, you acknowledge the practices described here.
Information we collect
We collect only what you give us through our forms, plus limited technical data collected automatically.
Newsletter signup
Email address
Contact form
Name, email address, and the content of your message
Automatic collection
IP address, browser and device type, pages visited, referring site, and date and time of visit, collected through cookies and similar technologies
Please do not include sensitive information, such as financial, health, or government ID details, in contact form messages.
How we use your information
We use your information to:
- Send the newsletters, company updates, and marketing emails you signed up for
- Respond to questions and requests you send through the contact form
- Understand how visitors use the Site so we can improve it
- Protect the Site against spam, fraud, and misuse
- Comply with legal obligations
How we share your information
We do not sell or rent your personal information, and we do not share it for cross-context behavioral advertising.
We share information only in these cases:
- Service providers. Companies that help us run the Site and send email, such as our email marketing platform ([e.g., Mailchimp]), website host ([e.g., Squarespace]), and analytics provider ([e.g., Google Analytics]). They may use your information only to provide services to us.
- Legal requirements. When required by law, subpoena, or court order, or to protect our rights, safety, or property.
- Business transfers. If we are involved in a merger, acquisition, or sale of assets, your information may transfer as part of that transaction.
Email communications and unsubscribing
You can unsubscribe at any time by clicking the "unsubscribe" link at the bottom of any marketing email, or by emailing us at info@hellokairos.com. We will process your request promptly, and in any case within 10 business days.
After you unsubscribe, we may still send non-marketing messages, such as a reply to a question you sent us.
Cookies and analytics
We use cookies and similar technologies to keep the Site working and to understand how visitors use it. Our marketing emails may also contain tracking pixels that tell us whether an email was opened and which links were clicked.
You can block or delete cookies in your browser settings, though some Site features may not work as a result. To opt out of Google Analytics specifically, you can install Google's opt-out browser add-on. Our Site does not currently respond to "Do Not Track" browser signals, but we honor Global Privacy Control signals where required by law.
Data retention and security
We keep newsletter subscriber information until you unsubscribe or ask us to delete it. We keep contact form submissions for 24 months after our last communication with you, unless we need them longer for legal or business reasons.
We use reasonable administrative, technical, and physical safeguards to protect your information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
Your rights and choices
Depending on where you live, you may have the right to:
- Know what personal information we hold about you and get a copy
- Correct inaccurate information
- Delete your information
- Opt out of marketing emails
- Not be discriminated against for exercising these rights
To make a request, email privacy@hellokairos.com. We may need to verify your identity before acting on it, and we will respond within the time required by applicable law. If we deny your request, you may appeal by replying to our decision.
Children's privacy
The Site is not directed to children under 13 (or under 16 in the EU and UK), and we do not knowingly collect their personal information. If you believe a child has given us information, contact us and we will delete it.
Changes to this policy
We may update this Privacy Policy from time to time. When we do, we will change the effective date at the top of this page. Material changes will be posted prominently on the Site.
Contact us
Questions or requests about this policy can go to: